Non-Profit Event Planning Case Studies


Project HOPE

Event:  Expert Events managed the 50th Anniversary Celebration and Capital Campaign Launch.  Services started with consulting and goal setting session on an event heavily themed around International Humanitarian and Health Care mission.  We were then hired to do all of the event management, which included a book signing and kickoff reception at the Kitano, lunch at the United Nations with keynote speaker Dr. Sanjay Gupta, a gala at Gotham Hall with remarks from three family members of former U.S. presidents, and a closing brunch.  As a part of the weekend of events, we coordinated all vendor services including international-themed decor, and entertainment from three international groups and the Glenn Miller Orchestra.  Services included all timelines, theme ideas and execution, scripting, stage management, overall logistics, transportation scheduling and oversight, VIP handling, and security. 

Locations:  Gotham Hall,  Delegates’ Dining Room at the United Nations, Kitano Hotel, New York City

Note: We continued to work with Project HOPE on six subsequent events through 2013.

 Project HOPE, 50th Anniversary Celebration, 2008, Entertainment throughout the program represented different regions where Project HOPE is active

Project HOPE, 50th Anniversary Celebration, 2008, Entertainment throughout the program represented different regions where Project HOPE is active


PARTNERS FOR SACRED PLACES

Events:  Expert Events executed a series of fundraising “suppers” as part of a City-wide “Book and the Cook” restaurant festival.  Our responsibilities included all logistical management and site-selection of organization-supported sacred space; and acting as liaison with chefs, cookbook authors and caterer, and program and stage management.  

Following this, Expert Events was brought on board to assist in the organization of a national conference at the National Cathedral in Washington, D.C. 

Currently, Expert Events is working on the event logistics for “We Shall Overcome," a full-day celebration honoring Rev. Dr. Charles Albert Tindley.  The event is to include a City-wide Gospel celebration at Tindley Temple with an expected attendance of 2000.  This is to be preceded by a fundraising dinner honoring Rev. Dr. Wilson Goode, former Philadelphia Mayor, for his faith-based work.

Locations:  Churches and synagogues in Philadelphia and the National Cathedral in Washington, D.C.


Africare

Event:  Expert Events was hired to manage the annual fundraising event and to implement an expanded format.  The featured awardee was President Obama.  We coordinated entertainment, from musicians to a children's performance group where the performers were either from different regions in Africa, or playing music with African origins.  We provided all planning and execution, logistical and stage management, and security for several African presidents and foreign dignitaries.  The event drew approximately 900 attendees.

Locations:  Washington Hilton, Washington, D.C.

Note:  In addition to continuing to produce Africare's annual gala, we have done two other events for this organization, one at the Washington Hilton, and one for select sponsors/donors at the U.S. Chamber of Commerce.

Inova Health Foundation

Event:  Expert Events was brought on to expand the annual gala to encompass a full weekend of events and academic sessions including partnering with The Atlantic for programs.  We oversaw all aspects of three-day event including major office set-up on site; sourced and managed electronic registration and auction management system; oversaw video production for program elements; and production and stage management for headline entertainment.

Locations:  Salamander Resort and Spa, Middleburg, VA

Note: We recently completed a strategic review of Inova's special events.  To read more about this service, see Non-Profit Strategic Review

 Africare, Annual Gala, Featured Awardee of 2013 was President Obama

Africare, Annual Gala, Featured Awardee of 2013 was President Obama

 Inova Health Foundation, Annual Gala, 2013

Inova Health Foundation, Annual Gala, 2013